Project Contract: Deliverables and Milestones

The complete project plan can be found in ProjectPlan. Here we provide the key Reports provided by the Project, tabulate the Deliverables and Milestones, and track their progress.

Project Reports

• votech-1st-annual-report.pdf: VOTECH First Annual Report

• votech-2nd-annual-report-partA.doc: VOTECH Second Annual Report

• votech-3rd-annual-report-partA.pdf: VOTECH Third Annual Report

• VOTECH-PP.pdf: Consolidated Project Plan March 2005

• VOTECH-PP-revisions-2006-dec.pdf: Project Plan Revisions December 2006
  incorporated into Deliverable Tracking table below

• DS3PreliminaryStudyReport.pdf: Infrastructure Study Report

• DS4PreliminaryStudyReport.pdf: User Tools Study Report

• DS5_StudyReport.pdf: Resource Discovery Study Report

• DS6PreliminaryStudyReport.pdf: Data Exploration Study Report

• sfd-v1.0.pdf: Science Framework Document

• VOTECH-reference-architecture.pdf: VOTECH Reference Architecture

Project Deliverables

Deliv Code	Deliverable Name	Original Deadline	Revised Deadline	Delivery Date	Comments
	Kick-off Meeting	2004 Dec	n/a	2004 Nov	done
DS1
DS1-01	Project website	2005 Jun	2005 Jun	2005 Jan	done
DS2
DS2-01	Project Plan	2005 Jan	2005 Jan	2005 Mar	done: ProjectPlan
DS2-02	Revised Project Plan	2006 Jun	2006 Sep	2006 Dec	done: see Revisions on ProjectPlan
DS2-03	Science (Functionality) Framework Document	2005 Jun	2006 Jun	2007 Oct	done VotcSFD
DS2-04a	First Baseline software release	2005 Dec	2006 Mar	2006 Mar	done: SoftwareDownload
DS2-04b	Second Baseline software release	2006 Dec	2007 Mar	2007 Mar	done: SoftwareDownload
DS2-04c	Third Baseline software release	2007 Dec	2008 Mar	2008 Apr	done: SoftwareDownload
DS2-04d	Fourth Baseline software release	2008 Jun	2008 Sep		done: SoftwareDownload
DS2-05	Euro-VO Reference Architecture	2008 Dec	2008 Dec		done
DS3
DS3-01	Infrastructure Study Report	2006 Mar	2006 Jun	2007 Jan	done InfrastructureDesignStudyReport
DS3-02	First Infrastructure Prototype release to DS2	2006 Dec	2007 Mar	2007 Mar	included in baseline
DS3-03	Second Infrastructure Prototype release to DS2	2007 Dec	2008 Mar	2008 Apr	included in baseline
DS3-04	Third Infrastructure Prototype release to DS2	2008 Jun	2008 Sep
DS4
DS4-01	User Tools Study Report	2007 Mar	2007 Jun	2007 Jun	done: DS4StudyReport
DS4-02	First User Tools Prototype release to DS2	2007 Jun	2007 Sep	2007 Oct	done: DS4ReleaseOne
DS4-03	Second User Tools Prototype release to DS2	2007 Dec	2008 Mar	2008 Mar	done: DS4ReleaseTwo
DS4-04	Third User Tools Prototype release to DS2	2008 Jun	2008 Sep
DS5
DS5-01	Resource Discovery Study Report	2007 Sep	2007 Dec	2008 Sep	done: DS5StudyReport
DS5-02	First Resource Discovery Prototype release to DS2	2007 Jun	2007 Sep	2007 Oct	done: ResourceDiscoveryPrototype1
DS5-03	Second Resource Discovery Prototype release to DS2	2007 Dec	2008 Mar	2008 Apr	included in baseline
DS5-04	Third Resource Discovery Prototype release to DS2	2008 Jun	2008 Sep
DS6
DS6-01	Data Exploration Study Report	2006 Sep	2006 Dec	2007 Feb	done: DS6StudyReport
DS6-02	First Data Exploration Prototype release to DS2	2006 Dec	2007 Mar	2007 Mar	included in baseline
DS6-03	Second Data Exploration Prototype release to DS2	2007 Dec	2008 Mar	2008 Apr	included in baseline
DS6-04	Third Data Exploration Prototype release to DS2	2008 Jun	2008 Sep

Contractual Deliverables

Deliverable Name	Link*
1st Annual Report	http://wiki.eurovotech.org/twiki/pub/VOTech/ProjectContract/votech-1st-annual-report.pdf
2nd Annual Report	http://wiki.eurovotech.org/twiki/pub/VOTech/ProjectContract/votech-2nd-annual-report-partA.doc
Mid Term Review	FormalReviewMaterials
3rd Annual Report	http://wiki.eurovotech.org/twiki/pub/VOTech/ProjectContract/votech-3rd-annual-report-partA.pdf
4th Annual Report	to come
Final Report	to come

Milestones Summary

(from VOTECH-PP-revisions-2006-dec.pdf)

Deliv Code	Milestone Name	Original Deadline	Revised Deadline	Delivery Date	Comments
	Kick-off Meeting	2004 Dec	---	2004 Nov
DS2-01	Project Plan	2005 Jan	---	2005 Mar	ProjectPlan
	Stage01 plan	2005 Feb	2005 Mar	2005 Mar	see StageOnePlan (Note 01)
	TAP meeting 1	2005 Jan	2005 Mar	2005 Mar	Note 01
	Stage02 plan	2005 Jun	2005 Mar	2005 Mar	see StagePlans
	TAP meeting 2	2005 May	2005 Sep	2005 Sep
DS1-01	Functioning Project web site	2005 Jun	---	2005 Jan
DS2-03	Science Framework Document	2005 Jun	2006 Jun	2007 Oct	see VotcSFD (Note 02)
	Stage03 plan	2005 Dec	2006 Mar	2006 Mar
	TAP meeting 3	2005 Nov	2006 Mar	2006 Apr
	Consortium + Board Meeting 1	2005 Nov	---	2005 Jun	Note 03
DS2-04a	Baseline software release-1	2005 Dec	2006 Mar	2006 Mar	see SoftwareDownload
	Demonstration event	2006 Jan	---	2006 Apr	Note 04
DS3-01	Infrastructure Study Report	2006 Mar	2006 Jun	2007 Jan	see InfrastructureDesignStudyReport (Note 05)
	Stage04 plan	2006 Jun	2006 Sep	2006 Oct
	TAP meeting 4	2006 May	2006 Sep	2006 Dec
DS2-02	Revised Project Plan	2006 Jun	2006 Sep	2006 Dec	see VOTECH-PP-revisions-2006-dec.pdf
DS6-01	Data Exploration Study Report	2006 Sep	2006 Dec	2007 Jan	see DS6StudyReport (Note 05)
	Stage05 plan : DSRP	2006 Dec	2007 Mar	2007 Mar
	Stage05 plan : TAP	2006 Nov	2007 Mar	2007 Apr	combined with Board-4
	Board Meeting 3	----	----	2006 Dec	Note 06
DS3-02	DS3 Prototype releases to DS2	2006 Dec	2007 Mar	2007 Mar
DS6-02	DS3 Prototype releases to DS2	2006 Dec	2007 Mar	2007 Mar
DS2-04b	Baseline software release 2	2006 Dec	2007 Apr	2007 Apr
	Demonstration event	2007 Jan	2007 Apr	2007 Jun	VOSAC at ESTEC
DS4-01	Tools Study Report	2007 Mar	2007 Jun	2007 Jun	DS4StudyReport
	Board Meeting 4	----	----	2007 Apr	Note 06
	Stage 06 plan : DSRP	2007 May	2007 Sep	2007 Oct
	Stage 06 plan : TAP	2007 May	2007 Sep	2007 Nov	combined with Board-5
	Board Meeting 5	----	----	2007 Nov	Note 06
DS4-02	DS4 Prototype releases to DS2	2007 Jun	2007 Sep	2007 Oct	DS4ReleaseOne
DS5-02	DS5 Prototype releases to DS2	2007 Jun	2007 Sep	2007 Oct	ResourceDiscoveryPrototype1
DS5-01	Resource Discovery Study Report	2007 Sep	2007 Dec	2008 Oct
	Stage 07 plan : DSRP	----	2008 Mar	2008 Mar
	Stage 07 plan : TAP	2007 Nov	2008 Mar	2008 Apr	plan agreed by email
DS4-03	DS4 Prototype releases to DS2	2007 Dec	2008 Mar	2008 Mar	DS4ReleaseTwo
DS3-03	DS3 Prototype releases to DS2	2007 Dec	2008 Mar	2008 Mar	SoftwareDownload
DS5-03	DS5 Prototype releases to DS2	2007 Dec	2008 Mar	2008 Mar	SoftwareDownload
DS6-03	DS6 Prototype releases to DS2	2007 Dec	2008 Mar	2008 Mar	SoftwareDownload
DS2-04c	Baseline software release 3	2007 Dec	2008 Mar	2008 Mar	SoftwareDownload
	Demonstration event	2008 Jan	2008 Apr	2008 Mar	VOSAC at Cambridge
	Stage 08 plan : DSRP	---	2008 Sep	2008 Sep
	Stage 08 plan : TAP	2008 May	2008 Sep	2008 Dec	combined with Board-7
	Board Meeting 6	----	----	2008 Oct	Note 06
	Board Meeting 7	----	----	2008 Dec	Note 06
	Demonstration event	----	2008 Nov	2008 Dec	VOSAC at Strasbourg
DS2-05	Euro-VO Reference Architecture	2008 Dec	2008 Dec		Note 07
DS3-04	DS3 Prototype releases to DS2	2008 Jun	2008 Sep
DS4-04	DS4 Prototype releases to DS2	2008 Jun	2008 Sep
DS5-04	DS5 Prototype releases to DS2	2008 Jun	2008 Sep
DS6-04	DS6 Prototype releases to DS2	2008 Jun	2008 Sep
DS2-04d	Baseline software release 4	2008 Jun	2008 Sep

Milestone notes

01: The project was started with a 3 month preliminary investigation and exploration phase, while recruitment was still taking place. The formal six month work cycles ("Stages") were therefore started April 1st 2005. Many key milestones were planned to coincide with the work planning cycle, and so were slipped by three months. This and a few other milestone changes were agreed by the Board and consolidated in a revised project plan issued in December 2006. "Revised deadline" in tables above refer to these formally agreed changes as of Dec 2006. Note that the first cycle plan, and the TAP meeting approving it, were completed before the start of the first formal cycle.

02: The VOTECH Science Framework Document (SFD) was delayed while the science advisory structure for Euro-VO overall was set up. Version 1.0 of the SFD was released Oct 2007.

03: It was originally envisaged that full consortium meetings would be held once a year, with a Board meeting during or immediately after the full consortium meeting. In fact full open consortium meetings are held twice a year as part of the work planning cycle (the DSRP meetings), and formal Board meetings are held as required to take policy decisions. As of December 2006, we have decided to merge TAP and Board meetings, and aim to hold these a few weeks after each DSRP meeting.

04: "Demonstration events" have been held within a Euro-VO context, by demonstrations of progress to the Euro-VO Science Advisory Committee (VO-SAC). The first of these was held in Garching, April 27-28 2006, the second in Frascati, November 22nd, and have continued since.

05: Note that the DS3 (Infrastructure) and DS6 (Data Exploration) Study Reports are labelled "preliminary". This is only because the study groups concerned wished to reserve the ability to issue an updated report later in the project; these "preliminary" reports are in fact full reports and constitute the formal VOTECH deliverables.

06: This was not a full consortium meeting, as these are now held twice yearly (the DSRP meetings).

07 : The Reference Architecture is now scheduled for completion during the extended close-out phase, Jan-May 2009.

Note on Funding time-table

The modalities of further payments are closely linked to the reporting cycle:

Jan 2006: we provide a report on P1 (2005). On approval of the report, we get pre-financing of 80% of P2 (2006) and 40% of P3, paid within 45 days of approval of the report, that is, about March 2006. Payment will be adjusted in light of over- or under-spend of pre-financing.

Jan 2007: we provide report on P1 + P2 and get the finances audited. On approval of the reports, we get payment to settle the approved payments in P1 and P2 plus pre-financing 80% of P3 (2007) and 40% of P4, paid within 45 days of approval, say March 2007.

Jan 2008: we provide a report on P3 (as for P1, i.e. no audit) and, following approval, get the last bit of pre-payment (80% of P4) in about March 2008.

Jan 2009: we provide final report, including audited reports on P3 + P4, and get final payment to settle approved costs.

-- PeredurWilliams - 03 Aug 2005